Working Time Regulations

Applicable to employees of the Central Academic Bodies and central activities of the University of London (the "central University").

1 Introduction 
2 What Counts As Working Time? 
3 Average Weekly Working Hours 
4 Night Time Working 
5 Special Hazards – Weekly Rest 
6 Workers with Other Jobs


1 Introduction

The Working Time Regulations provide a framework for the control of working time, with particular regard to the safety aspects.  The expectation is that, except where there is a relevant emergency, working hours should not normally exceed 48 per week.

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2 What Counts as Working Time?

Working Time is all the time when the worker is ‘working, at his employer’s disposal and carrying out his activity or duties’, including:

  • Working lunches, such as business lunches;
  • Travel as part of his/her work;
  • Undertaking job-related training;
  • Working abroad; 
  • Certain on-call arrangements;

but not including:

  • Routine travel between home and work;
  • Rest breaks when no work is done;
  • Time spent travelling outside normal working time;
  • Training such as evening classes or day-release courses which are not job-related.

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3 Average Weekly Working Hours

The number of hours worked each week should be totalled and averaged over each period of 17 weeks.

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4 Night Time Working

Night Time is the period between 11pm and 6am and an individual is a night-worker if their daily working time includes at least three night time working hours:

  • on most days they work;
  • on a proportion of the days they work which is specified in a collective or workforce agreement, or
  • often enough for it to be said that they work such hours ‘as a normal course’ (i.e. on a regular basis).

An individual who works less than 48 hours a week on average will not exceed the night work limits.

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5 Special Hazards - Weekly Rest

Where a night worker’s work involves special hazards or heavy physical or mental strain, there is an absolute limit of eight hours on the worker’s working time each day – this is not an average.  Work will involve a special hazard if it is:

  • identified as such by agreement between an employer and workers in a collective agreement or workforce agreement, or
  • identified as posing a significant risk by a risk assessment which an employer has conducted under the Management of Health and Safety at Work Regulations 1999.

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6 Workers with Other Jobs

Under their contracts of employment, full-time employees of the central University may not undertake any other paid employment, either salaried on a commission basis, without seeking the consent through their Head of Division.  Part-time staff should first consult their Head of Division. 

Such permission will not be withheld unreasonably.  A prime concern in considering such requests will be whether the total working time of the employee will exceed 48 hours when the hours of work in both roles are aggregated, whether the employee will benefit from an eleven hour daily rest and at least one day off per week when both posts are taken into consideration.

Managers should seek advice from the Human Resources before granting permission to part-time staff to take additional employment if there is any cause for concern over these issues.

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