Laptop Loan Service

To borrow a laptop, go to the laptop lockers located in the Service Hall on the 4th floor:

• Scan your card
• Click Borrow
• Click Microsoft Surface
• The locker number will be displayed on the screen, and the corresponding locker light will flash
• Take the laptop and close the door

* For users who cannot reach the upper or lower lockers, there is an option available to access laptops from the middle row. Please click on the accessible symbol on the top right of the screen.

You will receive an email notification when you borrow a device, when one is due to be returned, when it is returned and when it is overdue.

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The laptops can be used anywhere within the Library - they must not be removed from the Library.

• If you wish to leave the Library for any reason, the laptop must be returned to the locker (a new device can be borrowed when you return).
• Loaned laptops are used in much the same way as your own device or a desktop PC.
• Important note: you cannot permanently save work to these laptops because they are wiped when they restart and shutdown (this includes accidental shutdowns and when the battery runs out).
• We strongly recommend that you regularly save your work on removable media such as a USB stick or upload it to a cloud service such as Dropbox, Google Drive, One Drive, etc. especially before switching off the device.
• When using devices on the Library’s wireless network, you must abide by the JANET acceptable use policy and you must not install software onto the device.

1. Scan your card
2. Select Return
3. The locker number will be displayed on the screen, and the corresponding locker light will flash
4. Place the laptop inside the locker
5. Connect the charging cable and ensure the door is securely closed (there will be a white light where the laptop connects to the charger)
6. The indicator light next to the locker should be red if the laptop is plugged in correctly.
7. If the light is off, please check the laptop has been plugged in correctly otherwise it will remain on your account

Devices should be returned to the lockers before closing time. If you need assistance, please ask a staff member or email senatehouselibrary@london.ac.uk during self-service hours.

• Never leave your loaned laptop unattended.
• Do not attempt to remove a loaned device from the Library.
• If a device on loan to you is lost or damaged, you may be liable to pay for a replacement device.

Senate House Library Laptop Loans Service Terms and Conditions

Before using the Senate House Library Laptop Loans Service, you must agree to the Terms and Conditions of use outlined below:

1. The laptops are provided for use within the Library only – please don’t remove them from the Library for any reason, for any amount of time.
2. Please don’t leave a laptop unattended in the Library.
3. Help us by returning the laptop to the locker 15 minutes before we close at the latest (this allows us to close the Library quickly and efficiently).
4. Once you have borrowed a laptop or any accessories (such as headphones or a mouse), you are responsible for them. If they are damaged or not returned, you will be responsible for replacing them and the Library will decide on the cost of the replacement.
5. Please abide by the Janet Acceptable Use Policy and the University of London’s Equality Policy. Do not attempt to download or install software onto the loaned device – if you do, you will be held responsible for any damage that this may cause.
6. We cannot accept responsibility or liability if your data is lost while you are using one of our laptops. When a laptop is shut down or rebooted, all documents, browsing history and other personal items will be wiped automatically. Please take appropriate steps to prevent losing your data, such as saving your work to the cloud or a USB drive.
7. You may only borrow one laptop at any time. (This also includes one type of accessory such as one mouse, one keyboard and one pair of headphones.)
8. We cannot guarantee that a laptop will be available.
9. Laptop loan lockers are for the storage and charging of loan laptops only.
10. We reserve the right to limit the loan period of a laptop, or to withdraw access to the Senate House Library Laptop Loans Service at any time without giving any prior notice.
11. We also reserve the right to withdraw your access to the Senate House Library Laptop Loans Service if any of these Terms and Conditions are breached or if we have reason to believe that a breach is likely.