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Information for Academic Contractors

The appointment of Academic Contractors is supported by a formal contract for services, which includes a Register of Interests declaration.

The University of London will appoint Board of Examiner members, following receipt of nominations from Federation Members. This will happen in a timely manner and in advance of any members’ duties to the Board. Before any work can be undertaken, even if evidence has already been provided to a Federation Member of the University of London, Academic Contractors must have provided the University of London’s Academic Contracts team with satisfactory evidence of the right to work in the UK.

Categories of Academic Contractors

All Academic Contractors will receive a contract for service by email, that on the recommendation of a Federation Member of the University of London they are invited to act as an Academic Contractor under one of the following categories:

Categories of Examiners
ChairDeputy Chair
Vice ChairChief Examiner
External ExaminerIntercollegiate Examiner
Deputy Chief ExaminerExaminer
Associate ExaminerAssistant Examiner
Staff ExaminerAssessor
Module AuthorModule Leader
Module CoordinatorModule Convenor
Online TutorEnhanced Online Tutor
MOOC Teaching Assistant 

Duties of Academic Contractors

The duties of all categories of Academic Contractor are defined in Section 2 of the Guidelines for Examinations.

Information for all Academic Contractors

Conditions of Appointment

Right to work check

The University of London is required by law to ensure Academic Contractors have the right to work in the UK. Before any work can be undertaken, or any payment made, even if evidence has already been provided to a Federation Member of the University of London, Academic Contractors must have provided the University of London’s Academic Contracts team with satisfactory evidence of the right to work.

Acceptance of Appointment

To formalise the contract for service with the University of London and to ensure that conflicts of interest do not arise, all Academic Contractors must complete a Register of Interests declaration as part of the acceptance of the contract.

University of London Academic Contractors who have relationships with third party teaching institutions (e.g., through teaching, revision classes, staff training, consultancy or inspection) for which payments or other benefits have been received should treat this as an interest to be declared. Relationships with agents and/or other third parties in the same field (e.g., publishers) should also be declared..

For a more detailed explanation please refer to the Code of Practice for Examiners when teaching students under private arrangements [PDF]. You can refer to our Guidance Notes [PDF] for further clarification.

Acceptance of Appointment - Online Register of Interest Form

The online Register of Interest form allows Academic Contractors to accept an invitation to act as an Academic Contractor for one of the University of London Worldwide Programmes, as laid out in the contract for service, issued by email. The information contained in the covering email and in the contract for service will assist the Academic Contractor in completing the online form.

Do you have any interests to declare?

The Board of the University of London Worldwide Academic Committee and the University have an obligation to ensure that conflicts of interest, whether actual or perceived, do not arise. The Register of Interests is therefore intended to protect the University of London, the Federation Members and the individual Academic Contractor concerned.

Please refer to the Guidance notes - Register of Interests [PDF]

Acceptance of Appointment – Online Register of Interest form

In order to proceed the Academic Contractor must choose whether they need to disclose any interests, including the disclosure of any relationship with institutions teaching University of London Worldwide Programmes, agents and/or other third parties.

Further assistance

Should you require further assistance, or experience any difficulties when completing or submitting the form, please email examiner.contract@london.ac.uk or call 020 7862 8552.

Payment of Fees

The University requires specific information from each Academic Contractor in order to register the individual on the payroll system. This will enable payments to be processed by our Fees Office.

Fees will be paid directly to the individuals bank account. Payments of fees due are made when a confirmed acceptance and Register of Interests form, satisfactory evidence of the right to work in the UK and payroll details have been received.

External and Intercollegiate Examiners

Formal report

External and Intercollegiate Examiners are required to submit a formal report to the University within four weeks of the final meeting of the Board of Examiners.

Submit your report by completing the online form: External and Intercollegiate Examiner Report 2023-2024 (note the form cannot be saved, please complete it in one session).

You can download the PDF to see expected questions before completing the online session:

Information provided may be disclosed, subject to certain exemptions, under the terms of the Freedom of Information Act 2000

If you are an External or Intercollegiate Examiner and you have queries concerning the External Examiners' process please email us at external.examiner.report@london.ac.uk

Enclosures

Examiners are sent links to some of the following information as appropriate within the contract for service:

Contacts

Academic Contracts Team
Tel020 7862 8552
EmailExaminer.Contract@london.ac.uk 
Type of enquiry:
  • All contract enquiries
  • Change of personal and bank account details
  • Right To Work
  • Register of Interest
Fees Office
Tel020 7664 5590
EmailExaminers.fees@london.ac.uk
Type of enquiry:
  • Payment requests
  • Payment calculation queries
  • Payroll enquiries (Payslip, P60 and P45)