Policies and Guidance On Open Access are being revised. We expect to publish the new policy by the end of 2023 academic year.
The current Policy on Open Access (PDF) , currently branded School of Advanced Study, is relevant to all academic department within the University. It aims to respond to the UK Research Councils’ and EU major research funders’ policies on Open Access, but is particularly aligned with the HEFCE policy for Open Access in the post-2014 REF, and focuses on discoverability and re-usability. This policy applies to peer-reviewed research papers and peer-reviewed published conference proceedings with an international standard serial number submitted for publication by all SAS researchers. Other research outputs, including monographs and research data are currently out of scope but the policy is a live document, which will need to evolve as research and publishing practice develops and funder and government policy changes. Though it could be noted that open access book publishing and open data capability is being added to SAS-Space in 2015-2016.
SAS-Space serves as the School's Open Access repository, making accessible the full text of research publications and outputs by staff, students, and fellows of the School of Advanced Study and Senate House Library. SAS-Space accepts the following material at this time:
Open access monographs and individual chapters
Theses and dissertations
Transcripts and project papers
The preferred format for these deposits is pdf.
Journal Articles and Conference Proceedings
Research staff are required to deposit in SAS-Space the following items within three months of acceptance by a publisher.
Peer-reviewed journal articles
Conference proceedings (with an ISSN number)
These rules are in compliance with HEFCE, RCUK, and SAS policy.
ORCID ID AND DOI
All research staff at SAS needs to have an ORCID ID. This is a unique identifier that links the researcher with their research. Full details on ORCID can be found on their website. This will enable you and the School to keep track of all research publications made under your name. Your ORCID ID is yours to keep throughout your career.
Where possible existing DOI's should be included on any deposit to SAS-Space (when known). DOI's (Digital object identifier) is a stable url that identifies research objects on the internet and is usually attached to articles and other types of research outputs.
The School of Advanced Study has also acquired DOI reference numbers on behalf of SAS researchers through CrossRef. If you have a digital object that does not otherwise have a DOI (or will have a DOI) then you may request a DOI for that object by email: SAS-Space.Info@sas.ac.uk.
Further Information on Open Access
Green or Gold?
There are two acceptable forms of Open Access publication: Green and Gold.
A Gold publication is an Open Access version that is made available via the publisher's website, usually after the payment of an Article Processing Charge (APC). The School has been allocated a block grant from the RCUK to cover the cost of APCs.
A Green publication is one which is deposited in institutional repositories like SAS-Space. Your publisher may permit this immediately, or after an embargo period. RCUK-approved embargo periods are six months for MRC-funded publications, 24 months for AHRC- and ESRC-funded publications, and 12 months for all other RCUK-funded publications.
As a first option, you should consider making your publication available via the Green route. In order to do so, you should first check that the journal in which you are publishing offers an RCUK-compliant Green option. You can find out if the journal you have chosen is RCUK-compliant on the SHERPA-FACT website.
If the journal is compliant, you must provide an Author's Accepted Manuscript in which the funders are acknowledged correctly (this is usually the version post-corrections but before the publisher has added typesetting. Please check SHERPA-ROMEO for individual journal requirements).
If you have exhausted the possibility of the Green option, or if there is a compelling case to be made for not using it, you can determine whether you are eligible for access to the Gold block grant by the following criteria:
The author must be a member of staff, a fellow or an RCUK-funded research student at SAS.