The Development Office holds personal data collected by the University during the course of our relationship with our alumni, supporters and friends. We hold data in electronic and paper formats.
Student data held by the University of London, such as name, contact and personal details and degree information are copied from central University records and used to create a record for all alumni on the Development Office database.
We also hold records on non-alumni friends of the University, who include donors, potential donors and those who have become actively engaged with the University, such as through membership groups.
A proportion of the information stored will have been obtained directly from you, for example when you register for an event or enquire about our activities; some of the data may also have been obtained from publicly available sources and appended to your record.
We also use third parties to provide contact information to enable us to keep in touch.
In addition, we use third parties to assess publicly available information to help us understand if you have the financial capacity to contribute to our fundraising efforts. We also use the data we hold on you to help us determine which of our communications, appeals, activities, and services to share with you. All data is held securely and in accordance with UK data protection legislation.
The personal data stored and processed by the Development Office may include:
- Biographical information;
- Contact details;
- Information about your time at the University, and other education history;
- Your professional activities;
- Membership of groups, such as the Friends of Senate House Library and the Society of Advanced Legal Study;
- Current interests and activities, which may include extracts from related media stories;
- Family and spouse/partner details;
- Relationships to other alumni, donors and friends;
- Whether you are a donor, and research and fundraiser reports/briefings and wealth assessment information, indicators of your interest in giving, ethical and reputational risk analysis;
- Records of communications, meetings and marketing activities by the University;
- Volunteering by you on behalf of the University;
- Registration and attendance at events;
- Donation details if you express an interest in or make a donation to the University.
If you make a donation to the University of London, you have the option of deciding whether your name can be used on donor lists or other stewardship materials and you have the ability to opt out of future communications.
The Development Office does not store any bank or credit/debit card details within its database.
We obtain personal information from you when you enquire about our activities, register for an event or service, make a donation to the University or otherwise provide us with personal information.